Avoiding the “One More Time” Syndrome

“The Army doesn’t give medals for missing your kid’s first step, or Little League games.” GEN Shelton relates this nugget that he heard as a young officer from one of his commanding officers, Lieutenant Colonel Old.  As GEN Shelton relates, LT COL Old helped him remember that one of the most critical decisions you make is one as part of a family and as a parent and spouse.  LT COL Old continued, “But the thing  you have to watch out for is the one more time syndrome.  I know you love those kids. But the night the CG (Commanding General) is due to drop by and you tell yourself, ‘Just this one time I’ve got to stay late because it’s so important’- or when you’re about to walk out that door and you get word the Coast Guard got deployed and you’ve got no boats for the next morning’s exercise-those are the ones that’ll sneak up on you.” (page 117 of Without Hesitation: The Odyssey of an American Warrior)

As I think about GEN Shelton’s illustration,  I think that integrity in decision making is made up of the hundreds of different decisions, large and small that occur in our daily lives.  It’s not just the big decisions that demand integrity and alignment with our priorities, it’s the multiple small decisions, like bringing work home late or missing family events that can degrade integrity in one’s personal life.

Why Leaders Don’t Learn from Success

You remember the cliche, success breeds success? Some recent research on decision making suggests that success can, in fact, breed failure by hindering learning at the individual and organizational level. Learning from success can present major challenges.  Gino and Pisano (April 2011) outline 3 interrelated traps: 

1) Fundamental attribution error: When we succeed, we think it was because of us. When we fail, we think random or external events conspired to derail us.

2) Overconfidence bias: Success breeds self-assurance and reinforces that we are on the right track. This overconfidence bias can lead to institutional arrogance and a “Not Invented Here” mentality.

3) Failure to ask why: This challenge involves the tendency to fail to systematically investigate causes of good performance: Leaders don’t ask the tough questions that can help them learn.

It’s always good when you read an article where there is a problem and a path forward toward a solution.  In this case, Gino and Pisano suggest five tactics  leaders can use to avoid these traps:

1) Celebrate but analyze your success: When a project is successful, leaders should lead investigation on reasons behind the success with the same rigor and scrutiny applied to failures.

2) Institute systematic reviews (After Action Reviews): Reviews should ask these questions: What did we set out to do? What actually happened? Why did it happen? What are we going to do next time? What are the top 5 things we would do again and the top 5 things we would not do again. The key is to ensure the same rigor for both failed and successful projects.

3) Use the right time horizons to gauge success or failure: By understanding the correct time horizons, you can prevent yourself from being fooled by randomness.

4) Replication is not learning: Six Sigma and TQM are great for determining root causes. Add to that by reviewing factors that are under your control as well as those that are affected by external events.

5) Experiment: Experimentation is a way to test assumptions and theories on what is needed to achieve high levels of performance. The right question for leaders is not “What is going well?” but “What experiments are we running?”

How We Make (un)wise decisions?

Last month, during an executive education session, we were discussing how very smart people can make decisions that, upon the benefit of 20/20 hindsight, seem boneheaded.  In fact, when we analyzed a situation, the most common response was “What were they thinking?”  We humans pride ourselves on being good thinkers and decision makers.  We talk about how we go through a rational decision making process, and indeed, the heart of any executive’s role is that of making good decisions.

In many cases, we think we go through a very rational decision making process: We look at the problem, we gather facts about the problem, we look at alternatives and options,we weigh the advantages and disadvantages of each option, and we make a decision based upon the “best” option available.  In fact, the more experienced we become, we then   think through a mental chess match of the impact of that decision in multiple layers of the organization, our partners, our competitors, and then create a second level of rational decisions based upon what we anticipate are the most likely decisions of the other party.  Rodin’s sculpture, “The Thinker”,  and Descartes, “I think, therefore, I am”  are shining examples of this rational decision making model.  This is the basis of the scientific method. Milton Friedman won a Nobel Prize for his model of rational decision making and the concept of “satisficing” decisions.   The most common of decisions focuses upon receiving a recommendation or series of recommendations from another member of the team.  Usually, the decision is whether to accept a recommendation, reject or modify the recommendation, and then either make the decision or refer it to a more senior level.

Yet recent research in behavioral economics, led by recent Nobel Prize winner, Daniel Kahneman, outlines a series of biases that can distort the thinking and reasoning of even the most senior of executives.  In an article in HBR, he and his colleagues, Lovallo, and Sibony, outline a series of tactics that you and I can use to reduce our biases and make better decisions.

Kahneman, et. al,  note that we have two types of thinking-intuitive and reflective. Intuitive thinking is almost like autopilot-we walk, drive, brush our teeth, prepare coffee, and engage in everyday conversation.  Intuitive thinking is strongly linked with our senses and creates context for different words, phrases, and helps us make quick links between seemingly unrelated ideas.  For those who have “seen this before”, this intuitive thinking can help rapidly make sense of new situations.

Yet, in the background is reflective thinking, ready to engage when we do something new, important, or takes a great deal of concentration.  Unfortunately, unless we intentionally engage reflective thinking, we can be led astray.  If we don’t have experience with a new situation and rely on our gut or hunch, we may get entirely different (and boneheaded) solutions.  For example, take the word, “shot”. For a basketball fan, especially here in ACC country, shot means something completely different than for someone who is an Olympic track and field fan.

Kahneman and his colleagues note that simply knowing that you and I have these two types of thinking and their accompanying biases is necessary, yet insufficient.  In future posts, I’ll outline some of their major points and some ways to dramatically improve your team’s decision-making processes and results.

Source: “Before You Make That Big Decision”, Kahneman, Lovallo, and Sibony, Harvard Business Review, June 2011.

Secrets of Success: North Carolina GOV Jim Hunt

This is an occasional series of lessons learned from values based leaders profiled in the book, Secrets of Success, by GEN H. Hugh Shelton.  This first set of nuggets comes from former North Carolina Governor Jim Hunt.  Governor Hunt is now actively involved in  NCSU’s Emerging Issues Institute. Here are some selected nuggets:

  • During my life, I came to realize that one of the best ways to exercise leadership is to do it with partners.  This leadership by partnership requires a lot of people working together to to achieve success.  Now, good leaders have to have good ideas, a vision.  They have to understand the importance of ideas and that their own idea may need a lot more, a lot of vetting. 
  • Then I had an experience that really shaped me.  I think that all good leaders can cite something that happened in their life that really touched them, that grabbed their attention.  I used to run on my farm in Wilson County and on my route – across the interstate highway – was an old ramshackle house.  There were beer bottles covering the front yard, old worn-out cars up on blocks, and I noticed that this little child would come out the front door with a millk bottle in his hand trying to get some milk from the bottle.  He’d be sucking this empty bottle, always in a diaper and nothing else, even during the coldest winter days.  It was clear to me that there was nobody in that house taking care of that child.  So I said to myself “What chance is that child going to have?  This isn’t right!” 
  • I laid out my idea: to give these children a good start, to provide high-quality early childhood education for them, and to help their parents be successful.  Again, this was in my campaign for the governorship in 1992: there were town hall gatherings, one-on-one conversations.  The people of North Carolina answered by re-electing me overwhelmingly for a third term, and in doing so, they were saying what they wanted to do about one of the biggest problems in the state.  They didn’t just elect a governor; they made a commitment to education for young children, to Smart Start.  The key or secret to that success was this:  the leadership was a partnership with the caring people of North Carolina.

What instances have you seen where leadership through partnership was very effective?

Five Tactics to Jumpstart Innovative Ideas

Last month, I was struck by a comment I heard from a senior leader, who noted that in many cases, your effectiveness is tied to the way you ask questions.  She also said that in many cases, you have to practice “muzzle spasm”, that is, ask your question, then be quiet and listen for the answers, rather than answering your own question or issuing your opinion before getting the ideas from your team. Later, I found this article online at Chief Executive magazine.    The authors (Gregersen, Dyer, & Christensen) assert that the way you ask questions of your team can have a big influence on your team’s performance and innovative solutions.   Here are five tactics for disruptive innovative ideas they suggest can help your team’s performance:

  1. Ask “what is” questions: What are we trying to achieve? Where is the real problem? What’s most important?, and What is the real pain point here?
  2. Ask “what caused” questions: This question helps you gain insight into the way things are.  “What caused you to develop this scenario?”, What was the underlying assumptions you used to develop this course of action?,
  3. Ask “Why?” and “Why Not? “ questions:  These types of questions help you discover “what might be”.  “Why don’t they do it this other way? Why aren’t XXX taking advantage of YYY?
  4. Ask  “What if” questions
  5. Track your question to statement ration (Q/A ratio). The authors found that innovative leaders ask far more questions than issue statements.

What kinds of questions do you ask to jumpstart innovative ideas or to promote critical thinking and problem solving?